With text invitations, Replied texts each household a personal invitation and collects their RSVP in the same conversation. Here’s how to set it up.
Step 1: Create your event
After you sign up, click “+ New Event” on your Your Events page. Enter your event name, your name (guests see it in their greeting) and the date and time. You can change these later on your event’s Settings page.
Step 2: Turn on text invitations
On step 2, turn on “Also send text invites to your guest list.” Then add what the invitation should say beyond the name, date and time, such as the venue or dress code. Keep it under 160 characters so it arrives as a single text.
To give each household a headcount, turn on “Include reserved seats in the invitation.” Each invitation will then say “We have reserved X seats for your party,” using the party size you set for that household. Most guests stay within it.
Step 3: Choose the questions guests answer
On step 3, turn on the questions you want answered: total guests attending, kids under 10, meal preference (up to three options) or a custom question of your own. Phrase a custom question as a question so guests know to reply. The preview on the right updates as you go.
Step 4: Activate your event
Click “Next: Checkout” and pick a plan based on how many households you’re inviting, not your total headcount. One household is one text RSVP however many people are in it. Leave some room for late additions. Once your event is active, Replied reserves your RSVP phone number.
Step 5: Build your guest list
Open your event’s Text Invites tab and click “Manage list.” From there you can:
— Add a household one at a time
— Upload a guest list from Excel or Google Sheets using our template
— Use a saved list from an earlier event, or save this one for next time
Each household needs one accurate cell phone number. That’s where the invitation goes, and households without one won’t get invited. Set the party max for each household if you’re including reserved seats.
Step 6: Send your invitations
When your list is ready, click “Review & send invites.” Check the count, then click “Send invitations now.” Every household that hasn’t been invited yet gets its invitation, and each household is only invited once. If you add guests later, the button sends to just the new ones.
Step 7: Watch RSVPs come in
Guests reply right in the text conversation and their answers show up on your RSVPs tab. At the top you’ll see who’s attending, who declined, meal counts and how many households haven’t replied. Filter the list to Yes, No or New, search by name, or tap a guest to edit their RSVP. Export everything to Excel from the More menu.
Step 8: Follow up with anyone who hasn’t replied
Back on the Text Invites tab, you’ll see how many households are still awaiting an RSVP. Click “Follow up” to send one reminder text to every household that hasn’t replied. That usually brings in the stragglers.
Need to share an update with everyone who RSVP’d? Use “Message guests” on the RSVPs tab. Questions? Use Help > Contact Us in your dashboard.